Unpaid on a Tulsa-area job? LevelSet Collections prepares and files Tulsa County mechanics liens for contractors, subcontractors and suppliers on jobs in Tulsa, Broken Arrow, Owasso, Bixby, Jenks, Sand Springs, Glenpool, Collinsville and Skiatook. Since 2020 we’ve filed more than 1,100 liens, and a Tulsa County lien is one all-inclusive price.
Quick answer: A Tulsa County mechanics lien is a lien statement filed with the Tulsa County Clerk on the 7th floor of 218 W. 6th Street. The office is open until 5, but documents are only recorded until 4:30 p.m., and the clerk mails the notice of the lien to the owner. GCs get 4 months, and subs and suppliers 90 days. See the full Oklahoma deadlines and statutes.
Where Tulsa County liens are filed
Tulsa County Clerk Michael Willis is the recorder and custodian of land records for the county. His office is on the 7th floor of 218 W. 6th Street, Tulsa, open 8 a.m. to 5 p.m. weekdays, but documents are accepted for recording only from 8 a.m. to 4:30 p.m. Mechanic’s and materialmen’s liens are filed with the clerk’s Real Estate Services division.
The clerk works with four e-recording companies, Simplifile, eRecording Partners Network, Indecomm Global Services and Corporation Service Company (CSC), which send scanned originals to the Recording Department. E-filed documents are reviewed and either accepted, with an instrument number, or rejected. We e-record Tulsa County liens and watch for that acceptance.
The clerk’s owner notice and the subscription search
The Tulsa County Clerk’s fee schedule includes a separate charge for mailing the notice of a lien, because the clerk sends the owner notice that the lien was filed. That only works if the filing gives the clerk the right owner and mailing address, which is part of what we prepare.
Tulsa County Clerk records aren’t free to search online. Searching, viewing and printing them requires a paid subscription, and deeds can also be viewed on the clerk’s LOCCAT system, which combines Clerk, Assessor and Treasurer land records on a map. The clerk’s own FAQ says to get the abbreviated legal description from the Assessor’s property search and then find the recorded document with the full legal description, which is how we draft every Tulsa County lien.
Where we file across Tulsa County
The county lists Bixby, Broken Arrow, Collinsville, Glenpool, Jenks, Owasso, Sand Springs, Sapulpa, Skiatook and Tulsa as municipalities within Tulsa County. A Tulsa-area address doesn’t settle the county by itself, so we confirm the parcel in the Assessor’s records before filing.
Tulsa County work runs from downtown and midtown renovations to new subdivisions in Owasso, Bixby and Broken Arrow and industrial and aerospace jobs around the airport. On the public side, $28 million in federal ARPA funds is paying for repairs to the seventy-year-old Tulsa County Courthouse, including fire suppression, plumbing and HVAC, new windows and the failing marble façade, with J.E. Dunn as contractor and completion expected in late 2026. A county study priced a fuller courthouse renovation at about $73.2 million. Public work in Oklahoma runs on payment bonds, not liens.
What sinks liens in Tulsa County
- Arriving at 4:45. The clerk’s office is open until 5, but recording ends at 4:30 p.m.
- A wrong owner mailing address. The clerk mails the notice of the lien to the owner, so the address on the filing has to be right.
- An abbreviated legal description. The Assessor’s description is abbreviated. The full one comes from the recorded deed.
- A late pre-lien notice. Most subs and suppliers need one within 75 days of their last work.
- Letting a year pass. An action to enforce the lien has to be brought within one year of filing. See the Oklahoma deadline table.
How LevelSet handles a Tulsa County lien
- Intake. Send us the job address, the company that hired you, your itemized statement, your last day of work or delivery and copies of any pre-lien notice.
- Statutory form. We start from the Assessor’s property search, pull the full legal description from the recorded deed and prepare the Oklahoma lien statement and affidavit.
- Notarization. Matt Rush, as the claimant’s agent, signs the statement and swears to the affidavit in front of a notary.
- Recording. We e-record it with the Tulsa County Clerk through one of its e-recording companies.
- Service. We give the clerk the owner’s mailing address for its notice, send any pre-lien notice still due and copy the general contractor.
Example: a Tulsa County deadline walk-through
Example: A general contractor hired directly by the owner finishes an office remodel in Broken Arrow on March 10. As the original contractor, it has until July 10 (4 months) to file its lien statement with the Tulsa County Clerk, which then mails the notice of the lien to the owner. A suit to enforce the lien has to be filed within one year after the statement is filed.
Tulsa County deadline already gone?
Whoever hired you still owes you. Our construction collections service pursues unpaid Tulsa County construction invoices on contingency, 10% to 33%, and there’s no fee if nothing is collected.
Other Oklahoma counties we file in
For the pre-lien notice, the 90-day and 4-month deadlines and enforcement rules statewide, see our Oklahoma mechanics lien page. We file liens across Oklahoma.
Pricing
Liens $199 to $500, including recording fees, notarizing and serving. Pre-lien notices $100. Typical turnaround 2 business days. No minimum. Call (469) 694-8003, Monday through Friday, 8am to 7pm.
Frequently asked questions
Where do you file a Tulsa County mechanics lien?
With the Tulsa County Clerk, 218 W. 6th Street, 7th floor, Tulsa, or through Simplifile, eRecording Partners Network, Indecomm or CSC.
What time does Tulsa County stop recording?
Documents are accepted for recording from 8 a.m. to 4:30 p.m. weekdays, even though the office is open until 5.
Does the Tulsa County Clerk notify the owner?
Yes. The clerk mails a notice of the lien to the owner, which is why the filing has to include the owner’s correct mailing address.
Can I search Tulsa County Clerk records for free?
No. Searching, viewing and printing the clerk’s records online requires a paid subscription. Deeds can also be viewed on the LOCCAT system.
This page is general information, not legal advice. LevelSet Collections is not a law firm; we prepare and file liens and notices as agent for the claimant. Deadlines change and depend on the facts of your job. We'll check your dates against the statute before filing. Lien laws are constantly changing. Contact us for the most up-to-date information.
Owed money on a Tulsa County job?
Tulsa County liens $199 to $500, with notice, filing and notarizing included. Filed with the County Clerk, usually in 2 business days. Call (469) 694-8003.
